Minutes of Meetings
Return to Agenda
LEIRE PARISH COUNCIL
| Minutes of Annual General Meeting of Leire Parish Council meeting held on Tuesday 13th May 2003 in the Village Hall. | |
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Those present:- Mrs J. Goodwin,
Mr. P. Pickering, Mr. F. Lambert, Mrs. J. Gamble, Mr. K. Brown, District
Councillor Mr. P. Fuchs Mrs R. Bones (Clerk) and five members of the general
public.
Apologies were received from
County Councillor Mr. David Jennings. Before the meeting commenced Mrs June Goodwin, welcomed the two new councillors onto the Parish Council and wished them both well as members of the Council |
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| 4330 |
Minutes of the previous meeting held on Tuesday 15th April 2003 were read and approved. It was proposed by Mr. F. Lambert and seconded by Mr P. Pickering that these were a true record. |
| RESOLVED: That they be duly signed. | |
| 4331 | Matters Arising |
| i) | Drainage on Jubilee Walk – Mr. Lambert will continue to progress his contact. |
| ii) | Mrs Goodwin reported to the new members of the Parish council that Mrs Cambers had offered to continue with her connection to the on-going work to the War Memorial. |
| iii) | Cornhill Insurance – Mr. Pickering had forgotten to bring back the papers in connection with the insurance. He reported that it was all in order for payment. |
| iv) | Hoke Court Car Park – Mrs Dove reported to the meeting that the car park had been cleared but Mrs Goodwin will speak again with HDC about the old fencing, which was taken down from 13 Oak Avenue. |
| 4332 | Declaration of Office |
| All members of the Parish Council signed the book of Declaration of Office. These were all witnessed. | |
| 4333 | Appointment of Chairman |
| It was proposed by Mr. K. Brown and seconded by Mr. P. Pickering that Mrs J. Goodwin continue to be chairman. All agreed to this office. | |
| 4334 | Appointment of Vice Chairman |
| It was proposed by Mr. P. Pickering and seconded by Mrs J. Gamble that Mr. F. Lambert would be Vice Chairman. All agreed to this office. | |
| 4335 | Presentation of Accounts 2002/2003 |
| The clerk issued a statement of accounts for the last year’s accounts. It was proposed by Mr. P. Pickering and seconded by Mr. F. Lambert that these could be signed off by Mrs J. Goodwin. All agreed and they were duly signed. The external audit has been called for the 30th June 2003 | |
| 4337 | Correspondence |
| i) | Registration of Intent To Produce a Parish Plan – A letter has been received from The Countryside Agency asking if we are proceeding with a Village Design Statement. This will be looked into and an approach be made to the committee who have expressed an interest in this. |
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ACTION: Mrs Goodwin |
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| ii) | HDC Accounts and Audit Regulations 2003 – Further information has been received on the latest regulations that came into force on 1st April 2003. This information will be kept with this year’s accounts and audit. |
| iii) | Swift Valley Partnership – Land off Station Lane – Mr. Dennis Singer attended the meeting to discuss the matter of vehicle access into the field from Station Lane. He has asked if we can provide him with a copy of documentation in respect of vehicular access across this land leading into his property. He has pointed out that the Land Registry information he has been sent is incorrect.. The Parish Council believes that all relevant documentation will be held with HDC after the erection of the bungalows on Hoke Court. The Parish Council will investigate if any paper work regarding the access is available. Legal advice will be sought on this issue. |
| iv) | Ullesthorpe C of E Primary School – A letter has been received from Mrs Amanda J. Read the Chair of Governors who has asked if a name can be suggested as someone who might be willing to stand as a school governor. A letter will be returned stating that this will be placed on the notice board in the village. |
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ACTION: Clerk |
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| v) | Matrix – Further letter has been received thanking us for the Dog Waste Bin service which will commence week ending 21/04/03 |
| vi) | Weekly “Whats on” for Highway Works – A letter has been received from LCC asking if we would like information on what highway work is being carried out. It was decided by The Parish Council that we would wait until this information goes “live” on the web site in about 18 months times. |
| vii) | LCC Bridge on Frolesworth Road – A further letter has been received from Mr. Steer asking if we wish them to inspect this bridge. Since he last contacted us, he has spoken with his partners who have agreed to inspect this bridge at a cost of £457.00. This was discussed and agreed that we go proceed to have this bridge inspected for that amount. A letter will be sent to Mr. Steer giving him the go ahead. |
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ACTION: Clerk |
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| viii) | Society of Local Council of Clerks – A new Practitioners Guide for Accounts and Audit Regulations 2003 has been produced and we will obtain a copy at a cost of £16.99. |
| 4338 | Planning |
| i) | 03/00617/FUL – A.R. Stephens – Erection of pitched roof over garage, 5 Andrews Close, Leire. |
| ii) |
03/00654/TCA – Tiffany Hanson – Works to trees, Dunsmore House, Main
St. Leire. COMMENTS – No objection. |
| 4339 |
Parishioners Participation |
| None | |
| 4340 | Jubilee Walk |
| None | |
| 4341 | Playing Field |
| A number of complaints have been received about the fly tipping which is taking place in the car park. A number of suggestions were put forward: | |
| 1. Sign saying. “Video camera - you are being Watched”. | |
| 2. Restrict the height of the hedge to improve visibility. | |
| 3. Investigate the possibility of restriction barriers being placed at the entrance of the car park so that high vehicles are unable to get in. The only problem with this suggestion is that the HDC lorry has to get in the cut the grass. | |
4342 |
Accounts |
| i) | Lamley Brothers | Flail Jubilee Walk | £213.85 |
| ii) | ABB | New Street Lamp | £851.88 |
| iii) | Mrs Goodwin | Expenses | £46.94 |
| Received | |||
| i) | HDC via Bacs | Precept | £2,500.00 |
| ii) | HM Cusoms via Bacs | VAT returns | £439.77 |